Village of Holiday Lake of Charlotte County

Property Owners Association, Inc.

Regular Meeting of the Board of Directors

December 13, 2011

CALL TO ORDER: President Connolly called the meeting of the Board of Directors to order at 8:30 A.M., this date  in Clubhouse # 2, 7500 Loris Court, Port Charlotte, FL 33981

DETERMINATION OF A QUORUM: A quorum was established with Directors Christine Connolly, Mariann Bond, Paul Dow, Wally Whitford, Earl Schmidt, Wayne Sherman. Sue Morrow and Mary Quibell present. Also present was Manager Nancy Leighton. Absent were Treasurer Harold Whittum and Director Richard Froment.

OWNERS COMMENTS: Nadene Hodler commented on the flag petition. Owners John Hodler, Dean Harroff, Bob Casey, Bernie O’Brien, Jerry Chinavare, Barbara Balascio, Joanne St. Jean, Dick Durban and Barry Keach commented on the Texas Hold-em and other card games.

 APPROVAL OF MINUTES OF THE PREVIOUS MEETING: Minutes of the November 8, 2011 meeting were approved as distributed.

CORRESPONDENCE:  President Connolly read a Thank You note from Elaine Allin of Candace thanking the Association for the Christmas parade and the kindness shown to her the  evening of the parade.

TREASURER’S REPORT: Manager Nancy Leighton gave the Treasurer’s report in Treasurer Whittum’s absence. As of December 13, 2011 the Operating Account balance is $93,444.47 after income and expense. As of December 13, 2011 the Reserve Account balance is $336.778.75. Total delinquent excluding liens and foreclosure is $4,742.00. Liens and a foreclosure is $4,418.36.

 COMMITTEE REPORTS:  Audit Committee has filed a report which is attached to these minutes. Ticket committee filed a report which is attached to these minutes. Waterfront Committee Chair Ed Piscopo reported the Committee is actively pursuing a waterfront BBQ as well as solar lighting for the waterfront. Meetings are the first and third Thursday of the month.

 MANAGER’S REPORT: Manager Leighton gave the Manager’s Report which is attached to these minutes.  

OLD BUSINESS:

            Mowing Contract -Three qualified vendors submitted bids for the mowing contract. Motion by Paul Dow and seconded that the Board accept the mowing contract submitted by American Groundskeeper at a cost of $5,479.10 per mowing with a minimum of 20 mows and for a period of three (3) years.  The Contract to be reviewed by the Association attorney prior to signing. Motion approved unanimously.

            Flying the Canadian Flag – Vice President Mariann Bond apologized to the Board of Directors and fellow POA members for acting in conflict with the decision of the Board of Directors made of November 8, 2011. (See Attached).

            President Connolly reported that she has received a petition with the names of 120 homeowners requesting that the issue of flying any foreign flag on common area be put on a ballot and voted on. President Connolly read Florida Statute 720.303 which outlines the responsibility of the Board when 20 percent of the total voting interests petition the board to address an item of interest. (Statute attached). Once the names on the petition have been validated the Board will announce a meeting date to discuss the issue.

            At issue was the placement of the US flag in relation to the Canadian Flag. An Ad Hoc Committee comprised of Wayne Sherman, Earl Schmidt and Mariann Bond will obtain correct information and come back to the Board at the next meeting.

Tree Trimming: Manager Leighton reported that tree trimming was in progress.

NEW BUSINESS:

             Shuffleboard Court: Manager Leighton reported on the need to resurface the Shuffleboard court. This was last done when the court was installed approximately 25 years ago. Two bids were received. Motion by Earl Schmidt and seconded that the Board authorize the resurfacing of the shuffleboard courts by Nidy Sport Construction at a cost of $2,573.00. Funds to be paid from the General Reserve – Recreation. Motion passed unanimously.

             Cost of Living Increase: Motion by Mariann Bond and seconded that the Board of Directors approve a 3.6% Cost of Living increase for Darlene Philips, Stacy Davis, Michael Scipioni and James Rude for 2012. Increase to take effect January 1, 2012. Motion passed unanimously.

            7352 Swinton: Manager Leighton asked the Board to contact the owner of this property to complete the skirting on the home located at 7352 Swinton. The owner has been contacted on several occasions both by letter and phone. Owner will be given a due date for completion and if not complete the Association will have the work done and charge the owner as per Article VII, Section 1 and 2 of the Village of Holiday Lake Covenants.

            Waterfront Committee: President Connolly reported that at the last Waterfront Committee meeting a motion was made to respectfully request that the VHL Board of Directors give full and serious consideration to transferring future or anticipated and/or realized surpluses from the General Operating Fund to the three Dock Reserve accounts. Liaison Mariann Bond remarked that the motion deserves consideration when the Association Finances are under consideration.

            Poker Games: President Connolly reported that the Chairs were asked to cancel poker games last Sunday, December 11, 2011 due to escalating discontent. President Connolly referenced the Florida Statutes on gambling as well as the Association attorney’s letter from February, 2010 on the same subject. After a great deal of discussion it was decided by unanimous consent that any Penny-Ante game would not be advertised. An Ad Hoc Committee comprised of Director Sue Morrow, Jerry Chinavare, Barry Keach and Pitch Chair Marty Noble would meet to establish rules on all games Until Rules are established, there will be no pay out over $10.00 on all Penne Ante games. The Queen of Hearts Game is to be shut down completely,

until further notice.

OWNERS COMMENTS: John Hodler commented on the flag petition as well as the poker situation. Jerry Chinavare and Dick Durban commented on the poker situation. Bill Bond noted the proficiency of Mariann Bond.

DIRECTORS COMMENTS:  Mariann Bond again apologized to the Board for her actions and noted it was not her intent to hurt or disrespect the Board.  Mary Quibell accepted Mariann Bond’s apology.   Mary also likes Poker the way it is currently set up. Paul Dow wished all a Merry Christmas. Earl Schmidt accepted Mariann Bonds apology and agrees with Mary Quibell. Sue Morrow accepted Mariann Bonds apology and wishes everyone a Merry Christmas. Wayne Sherman accepted Mariann Bonds apology and wishes everyone a Merry Christmas. Wally Whitford accepted Mariann Bonds apology and felt everyone should enjoy the games. Christine Connolly wished everyone a Happy Holiday and noted that we will work to resolve all the issues.

ADJOURNMENT: There being no further business to come before the Board the meeting was adjourned at 9:47 A.M.

Nancy Leighton

Recording Secretary